The reader can then click the red line to see those changes. The line will turn red indicating that a change was made. If you want to see the document without the tracked changes, click the gray line and it will only show the end result. The line at the left of the sentence can be clicked to turn review of these changes on or off. The track changes features are found in the "Tracking" and "Changes" categories in the "Review" ribbon tab. These changes are also shown in a different color based on the user making the changes similar to comments added to a document. When a recipient views a document with track changes turned on, the content that was deleted is shown along with the content that replaces it. This tool tracks any changes made to a document including deletions, additions and edits to content. The track changes tool isn't unique to Word, but Word is one of the few word document solutions that support it. Cycling through comments makes it simple to see each one in documents that have several that you need to review for revision request. You can also cycle through each comment in a file by clicking the "Previous" and "Next" buttons. Should you decide to delete a comment, click it on the right side of the document and then click the "Delete" button in the "Comments" category menu options. To better work with changes that can be accepted or rejected, it's better to work with the "Track Changes" feature. The resolve feature indicates that changes were made, or the reader could reject changes and just mark it as resolved with no changes. The "Resolve" button will delete the comment and mark it as "Resolved" whether you make changes or not. This can then be seen when the reviewer responds to a revision request. Click the "Reply" button to add a reply to the comment.
By separating comments using color codes, initials and names, the person making revisions can identify who is making the request.Įach highlighted section of your document with a comment can be replied to or marked as resolved. This is used, because several people could be using the comment feature. Notice that it has your initials and your name that you configured when you installed Microsoft Word. Highlight a section of your document and click "New Comment." The highlight color changes, and you're prompted to enter a new comment on the right side of the document. For instance, if you want to revise a sentence in a paragraph, you would highlight just the sentence and not the entire paragraph.
You should keep comments linked to a small part of the document to ensure that it's not confusing for the reader. This action will link the comment to this part of the document, so the viewer knows where to edit text.
Highlight the word or paragraph that you want to comment on, and then click the "New Comment" button. You do this by linking a comment to a part of your document. When you create comments, you want the viewer to see what section of the document that you're commenting on. Interested in learning more? Why not take an online Microsoft Word 2019 course?
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